Privacy Policy
Last updated: 2026-05-27
Who we are
nwyr.org is operated by the Northwest York Rite Conference committee, a volunteer body drawn from member jurisdictions across the Pacific Northwest and adjacent states. The site is hosted by StudioBalke on a server controlled by the committee.
What we collect
We collect only the information necessary to administer the conference:
- Registration form: your first name, optional nickname, email, optional phone and mailing address, jurisdiction and role, body affiliation, and any year-specific extras (dietary, lodging, notes).
- Contact form: name, email, optional phone, department, and your message.
- Server logs: standard web-server access logs (IP, user-agent, URL), retained for security and troubleshooting.
- Admin sign-in: for committee accounts only — email, password hash (when set), session metadata, and a tamper-evident audit log of admin actions.
What we do with it
- Run the conference — registration roster, meal counts, hospitality logistics, and volunteer coordination.
- Confirm your registration and reconcile your payment with PayPal.
- Email you about your registration (confirmation, schedule changes, follow-up).
- Compile aggregate statistics across years for committee planning (you'll never be identified in published numbers).
What we do not do
- We don't sell, rent, or share your information with third parties for marketing.
- We don't use Google Analytics, Facebook Pixel, or any other behavioral tracker on this site.
- We don't store payment-card numbers. Payments are handled entirely by PayPal under their own terms; we only see the reconciliation information they share with us (your name, email, amount, transaction ID).
Cookies
We set one functional cookie when you sign in to the admin area (and a non-sensitive companion cookie that tells the static page you are signed in, so the dashboard renders without a flash). We don't set any analytics or advertising cookies.
How long we keep your data
Registration and payment records are retained indefinitely so the committee can answer year-over-year questions and preserve participation history. Server logs are pruned on the host's default schedule.
Your rights
You can ask us to send you a copy of the information we hold about you, correct it, or delete it (with the caveat that we may need to retain a minimal record for prior-year financial reconciliation). To make a request, contact the committee.
Security
The site is served over HTTPS only. Sessions are protected with HttpOnly + Secure + SameSite=Lax cookies. Sign-in attempts and admin actions are rate-limited and audit-logged. Backups of the registration data run nightly with integrity checks.
Contact
Questions or requests about this policy: committee@nwyr.org or the contact form.